Terms and Conditions
We reserve the right to review the processes and records associated with this order at all suppliers’ facilities with appropriate notification. This right extends to our customers, applicable regulatory agencies, and any sub-tier suppliers used in the fulfillment of this order.
- Conformance records showing that the items listed above meet specifications are required for each different line item.
- Suppliers must maintain conformance and traceability records regarding the product or service provided in regards to this order.
- All special processes required by this PO must be performed by qualified personnel.
- Any differences between what is listed above and what is provided by the supplier must be clearly identified, communicated and approved prior to shipping.
- Suppliers are not, under any circumstance, granted MRB authority to alter the product characteristics.
- Detection of a nonconforming product regarding any order (currently in work or previously shipped) must be promptly communicated to our quality department for risk assessment.
- If any of this order is outsourced to your suppliers, all applicable requirements and specifications must be communicated (including all applicable key characteristics) to each sub-tier supplier used.
- If providing calibration services, all certificates must identify standards used and must be traceable to NIST (National Institute of Standards Technology).
- If the parameters regarding a process described within this order is altered in any way (process, chemicals, facility, etc), supplier agrees to contact and communicate such changes with S&S Machine before proceeding or shipping.
S&S Machine Purchase Order Requirements
TERMS AND CONDITIONS
EXTERNAL PROVIDER ENSURES, WITH THE ACCEPTANCE OF THIS PURCHASE ORDER, THAT PERSONS ARE AWARE OF THEIR CONTRIBUTION TO PRODUCT OR SERVICE CONFORMITY INCLUDING THEIR CONTRIBUTION TO PRODUCT SAFETY AND THE IMPORTANCE OF ETHICAL BEHAVIOR AND FURTHER AGREES TO THE FOLLOWING CONDITIONS AS SPECIFIED BY THE INTERNATIONAL STANDARD (AS9100/AS9120/AS9110) AND/OR CUSTOMER REQUIREMENTS WHICH INCLUDES, BUT IS NOT LIMITED TO, THE FOLLOWING:
IMPLEMENTED A QUALITY MANAGEMENT SYSTEM
External Provider including their sub-tier providers must have implemented a quality management system. The QMS shall be make available to us upon request.
RIGHT OF ACCESS
External Provider grants us the right of access by our organization, our customer including any government regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain. When such an activity is required, appropriate arrangement will be made and sufficient lead time granted.
RECORD RETENTION
External Provider shall retain documented information including disposition requirements for a period of 10 years (unless contractually extended) regardless if copies of those records are supplied to S&S Machine. These records shall be made available within 72 hours of our written request and be provided at no charge to us. These records included, but are not limited to test results, inspections, first article inspections (FAI), and certificates of conformance/compliance, etc.
NON-CONFORMING MATERIAL
External Provider will notify us of any non-conformity found in the purchased product within 24 hours of discovery of such non-conformity, regardless of whether it be prior, during, or after receipt of the product. We do not grant disposition authority for non-conforming product. No known non-conforming product shall be shipped to us without our written Authorization.
We retain the authority to disposition nonconforming products submitted to us by our supplier if we determine sending back the product is an unacceptable action due to schedule constraints/condition not affecting form, fit, or function.
CHANGES
External Provider shall notify us and obtain our approval of changes to processes, products, or services, including changes of their external providers or location of manufacture.
CERTIFICATIONS
When it is indicated that the Purchase Order can affect end item quality, certifications of compliance/conformance signed by an authorized agent must accompany product delivery and include at a minimum:
The name and title of the authorized agent must be typed or printed with signature.
Certificates of Conformance/Compliance must contain the following (as applicable
according to items being purchased):
- Purchase contract number
- Part Name
- Part Number
- Part number revision + all change notices (i.e. ECO, ECN, DCN, ADCN)
- Quantity
- Specifications
- Specification(s) Revision or issue date
- Batch / Lot # when applicable
- Date when applicable
- Shelf Life when applicable
- Expiration Date when applicable
- Typed or printed name and title of authorized agent
- Signature of authorized agent
- Date
Note: Certificates of Conformance/Compliance which have within their body wording to the effect “to the best of our/my knowledge the product conforms………..” is prohibited.
We reserve the right to refuse delivery of any shipment without applicable certifications. Delivery will not be complete until appropriate certifications are received.
External Provider shall ensure that all products are inspected and validated using acceptable monitoring and measuring equipment prior to shipment. External Provider shall ensure that all tools used for final acceptance are calibrated to NIST standards and equipment calibrations are current.
For services providing Calibration, all activities must be traceable to NIST and certificates provided indicate those standards. Certificates must also identify “received” and “as left” conditions in whatever terminology deemed appropriate. Notification must be made if items are determined damaged or unable to calibrate as soon as possible for potential impact Review.
FLOW DOWN
No goods or services that are to be delivered under our PO shall be procured from, oroutsourced to, a third-party (sub-tier supplier) without prior written consent.
Note: The above provision only applies to suppliers of machined and fabricated end item components. Material and hardware distributors are exempt.
External Provider will flow down all requirements including customer requirements.
External Provider shall use customer-designated or approved external providers, including special process sources when directed.
When blueprints or other materials are provided to subcontractor for the fulfillment of a purchase order, the purchase order will note if these documents (or other materials) must be returned with subcontracted items.
Suppliers shall notify their sub-tier providers within 30 days after receiving any DPD notification changes from us.
BOEING BCA Supplier/Partners – Bulletin #SB17-156 – Product from direct suppliers and or suppliers to ensure constituent parts (components, non-end items) received including their accompanying paperwork shall not be marked FAA-PMA and not shipped to Boeing within an end item.
TEST SPECIMENS
Provide test specimens for design approval, inspection/verification, investigation, or auditing (where applicable).
CORRECTIVE ACTIONS
Corrective Actions flowed to the External Provider shall be completed and returned in a timely manner.
External Provider is required to flow down corrective action requirements to an external provider when it is determined that the external provider is responsible for the Nonconformity.
FOD PREVENTION
External Provider shall maintain a FOD (Foreign Object Debris) prevention program and flow down this requirement to the sub-tier.
PREVENTION OF COUNTERFEIT PARTS
External Provider shall plan, implement and control their process for the prevention of counterfeit or suspect counterfeit parts from use or inclusion into the product in accordance with AS9100/AS9120/AS9110 clause 8.1.4 (Prevention of Counterfeit Parts).
